Retainers that are recorded
An advance sits against the client and reduces the next invoice rather than living in a spreadsheet.
UAEQuote to cash · Activity timeline · 5% VAT
Marketing Agencies on one ledger.
Retainers, pass-through costs and invoices that reconcile. No stock to count. What matters is what you promised, what you delivered, and who still owes you for it.
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Retainer · Q2 Applied
Retainer receivedAED 60,000
Media bought− AED 38,200
Invoiced this monthAED 20,000
Advance remainingAED 40,000
Held against future workAED 40,000
Advance reduces the balance as it is invoiced
What actually differs
Built for a marketing agencies.
Same ledger underneath - arranged around what this business actually raises, holds and chases.
Pass-through costs
Supplier bills post to payables and can be tagged to the client with a cost centre.
What each client is worth
Cost-centre reporting shows revenue and cost by account rather than in aggregate.
What retainer posts.
Part of professional services on VISIONS ERP. Every document writes its own journal at real cost, the moment it happens - revenue, cost and VAT posted together, with nothing to reconcile between systems. The ledger is here, stock is here and the whole platform is here.
Prices are in AED and include 5% VAT - Starter from AED 299 a month. Filing is the same cycle whatever you do: VAT accounting software, and what e-invoicing will require.
FAQ
Straight answers.
How do we hold a retainer?
It records as an advance against the client and reduces what is owed on the next invoice, visible in receivables until used.
Does it track billable hours?
No - there is no timesheet feature. Fees are raised on quotations and invoices. If time capture is essential, say so before you commit.
Can we hold a retainer?
Yes, an advance records against the client and reduces what is owed on the next invoice.
Can we bill in another currency?
Yes - multi-currency with dated exchange rates, and the base-currency ledger still balances.
Put a real week through it.
Bring your own documents and see them posted end to end. Fourteen days free, no card, export any time.