The item record
- Code, category, brand and unit of measure on every item
- Barcodes, so the counter scans instead of searching
- One record whether it sells over the counter or on a job card
UAEMulti-warehouse · Weighted-average cost · Ledger-posted
What you have, where it is, and what it cost.
One stock figure for the whole company, not one per branch and a spreadsheet to reconcile them. Every receipt, issue, transfer and adjustment writes to a stock ledger at weighted-average cost, and posts the matching entry to your accounts as it happens.
- No credit card
- Bring your item list
- Start mid-month
Stock on hand · all warehouses Ledger agrees
ItemQtyValue
TYR-2056516 · 205/65 R166418,560
OIL-5W30-4L · Engine oil 4L2139,585
BAT-70AH · Battery 70Ah287,840
FLT-AIR-014 · Air filter1462,336
Inventory control account45138,321
Open any line to see it split by warehouse, then by the movement behind it.
Built in the UAE. Supported from the UAE.
Not a reseller - you talk to the team who make it.
Replaces
The stock sheetA photo of the shelf on WhatsAppBranch totals that never agreeCounting again because nobody trusts the count
One stock figure
What’s inside
Stock and buying, in one place.
Items, warehouses, the buying cycle and the cost behind every line - all against one item record, all posting to the same ledger as the rest of the business.
Warehouses and locations
- Shop floor, back store and other branches as locations of one item
- Row and shelf inside a warehouse, so a pick knows where to look
- Transfers post out of one location and into the other in one move
The buying cycle
- Purchase requests, to capture a need before it becomes a commitment
- Purchase orders, and goods receipts matched back to them
- Vendor bills raised from the order or the receipt, booking input tax
Cost and valuation
- Weighted-average cost, recalculated as each receipt lands
- A stock ledger with running quantity and value per item
- Reconciled to the inventory control account, not to a spreadsheet
Bundles and kits
- One sellable item built from several stock items
- Selling the bundle draws each component down
- Useful for a service package, a gift set or a fitted price
What isn’t moving
- Slow-moving and dead stock, before it becomes a write-off
- Purchase returns that reverse the receipt, cost and input tax together
- Valuation you can hand to an auditor without preparing it first
Why it matters
Three arguments you stop having.
“How many do we actually have?”
The shop floor, the back store and the other branch are locations of one item, not three separate lists. You see the company total and the split at the same time, so a customer can be told yes or no without a phone call.
TYR-2056516 · on handLive
Deira · shop floor22
Deira · back store18
Al Quoz branch24
Company64 pcs
“What did this one cost?”
Cost is a weighted average the system keeps, recalculated as each receipt lands - not a figure someone re-derives at year-end from the last invoice they can find. Margin on the sale is the real margin.
Held before40 @ 280.00
GRN-2214 · received24 @ 302.50
New average costAED 288.44
“Why doesn’t the ledger match the stock?”
Because usually the stock module and the accounts are two systems. Here a goods receipt moves the quantity and books the value in the same step, so the inventory control account is the stock report.
JV-4417 · from GRN-2214Auto
Inventory7,260.00
Input VAT363.00
Goods received not invoiced7,623.00
Balanced · quantity and value in one move
Where stock usually goes wrong
The problem is rarely the counting.
Most businesses can count. What they cannot do is keep the count true for the rest of the month, across more than one place, while people are selling from it.
Movement between branches
A van leaves with twelve pieces and nobody writes it down until someone notices they are missing. A transfer takes them out of one location and into the other in the same step, so neither branch is guessing.
Buying and the VAT on it
A receipt without a bill is stock you hold and money you owe. Receipts clear against the order, bills book the input tax as they post, and a return takes stock, cost and input tax back out together.
The stock nobody mentions
Dead stock does not announce itself; it just sits there being counted every quarter. A slow-moving report puts it in front of you while there is still something to be done about it.
Switching over
You don’t have to close the shop to move.
Bring your item list and your counted opening stock across as a CSV. Send them over and we’ll do it with you - the usual pattern is to count on a quiet evening, import the next morning and start selling from the new figure.
- Your item codes and units of measure, not a structure you have to adopt
- Opening quantity and cost per warehouse, so day one is valued properly
- The opening entry lands in the ledger, so stock and accounts start in step
Opening stock import
items.csv1,284 rows
opening-stock-deira.csv946 rows
opening-stock-alquoz.csv612 rows
Opening stock valued and postedAED 412,880 to inventory
What it connects to
See the whole platformAccounting
Receipts, issues and adjustments write their own journals, and the inventory control account is the stock report.
Sales & POS
The counter sells from the same figure this page describes - not a copy of it taken this morning.
Industry suites
A workshop job card draws its parts from stock, at the same cost the ledger sees.
Reports
Valuation, movement and slow-moving stock, from the ledger rather than an export.
FAQ
What stock controllers ask us first.
If your question isn’t here, ask - we’d rather tell you it doesn’t do something than have you find out during a stock count.
Does the stock figure update as the counter sells?
<p>Yes. Sales, job cards, receipts, transfers and adjustments all write to the same stock ledger as they happen, so what the counter sees and what the accountant sees are the same number. There is no overnight sync and no export step.</p>
How is cost worked out?
<p>As a weighted average, recalculated each time you receive. If you hold 40 at AED 280 and receive 24 at AED 302.50, the cost of every piece becomes AED 288.44 - and that is the figure the margin on the next sale is measured against, not the price on the last invoice anyone could find.</p>
Can we hold the same item in more than one place?
<p>Yes. Shop floor, back store and another branch are locations of one item, so you get the company total and the split at once. Row and shelf inside a warehouse are on Professional and above, along with transfers between locations.</p>
Does it track batch numbers or expiry dates?
<p>No. Stock is tracked by item and quantity, and there is no batch, lot, serial or expiry report. If your business turns on expiry - pharmacy, food, chemicals - tell us before you buy rather than after, and we will be straight with you about whether this fits.</p>
What happens when we return goods to a supplier?
<p>The return reverses the receipt: the stock leaves, the cost comes back out of the inventory account and the input VAT reverses with it, in one step. The alternative - a manual journal in April - is what usually breaks the reconciliation.</p>
Can we bring our existing stock in?
<p>Yes, as a CSV: your item codes and units, then opening quantity and cost per warehouse. The opening entry posts to the ledger so stock and accounts start in step. Most businesses count on a quiet evening and import the next morning.</p>
Do we need the Professional plan?
<p>Basic covers one warehouse, the item master, the stock ledger, purchase orders, goods receipts, vendor bills, returns and slow-moving stock. Professional adds more warehouses, row and shelf locations, transfers, bundles and kits, and purchase requests. The comparison on the pricing page lists every line.</p>
Stop counting the same shelf twice.
Start free today - no card, no lock-in. Or send us your item list and last count, and we’ll bring your opening stock across with you.